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Personal Guide

Personal Configuration #

Configuring Studyo 4.5 as an individual user.

These instructions will take you through the configuration of your schedule, special days and timetable. It applies to all versions of Studyo, wether it is the iPad, iPhone or web version. If you are using another type of mobile device (Android, Windows Phone, etc), then you must use Chrome to connect to the web app.

The various screen captures below are both from the iPad and web versions. Although the look might be slightly different on each, the instructions are identical.

When you first create your account, you get the choice of entering a code or creating a personal configuration.

Codes are for Studyo for Schools customers, so if you are a teacher, student or parent in a school-wide implementation of Studyo, you should follow the corresponding instructions provided in the Documentation area of our web site.

Starting your personal configuration and setting basic information

1. Select “Create a personal configuration”

From the main configuration screen, you will go through the 4 steps required to set up your configuration, starting with your school’s base information.

2. Select “School Info”

3. Enter your school’s name and first and last days of school

Include leading and trailing ped days if you wish to enter information on these dates.

4. Pick your type of schedule: Week, Week A/B or Cycle days

If your school has the same timetable every week, use Week. If you alternate between two patters each week, select the Week A/B pattern.

For rotating days or blocks, pick Cycle Days.

5. If your school is open on unusual days, toggle the days where it is open

Most schools are open from Monday to Friday, but some schools offer classes on weekends or skip days. You can turn days on or off accordingly by tapping r clicking on the disc behind each day of the week.

6. Select “Done”

Creating your Bell Times

The next step is to create the different Bell times you may have in your school. Each set of bells defines the various periods you can have in your day. These are only the time slots, you will define your classes in another step.

1. Select Bell Times

You are automatically taken to a first set of Bell Times the first time you do this.

You can set the time of day your school opens, the general duration of classes and insert other classes periods or special smaller periods such as breaks and lunches in between classes.

You can also adjust the interval between classes if you have travel time in your school’s schedule.

Each Period can be renamed or have a unique duration, different from the Class duration indicated at the top.

You can insert extra periods for classes or for non-classes such as Lunch, Free periods or Breaks.

Non-class periods are mostly cosmetic to make the visuals clearer. Although they are not counted as part of the regular classes when changing elements of the configuration such as Class Duration,  you will be able to place elements there as needed.

2. Select the days of the week when these bells should be in effect.



Above, we have disabled Fridays. This means we have the same Bells every Mon to Thursday but that Fridays have a different set of Bells.

How do I create my Friday Bells?

That’s the next step.

3. Select Save

As soon as you save, Studyo knows you stated you have school on Mon to Fri, so it created missing Bell Times for you. In this case, a Friday Bell Times.

4. Edit the other Bell Times accordingly. 

Note: If you disabled multiple days, only one set of Bells gets created. Disable the non required days again and a new set of bells will be created for the missing days.

5. Select Done when all your bell times are created.

You can of course come back and make changes later.

Setting up Special Days

Any day that is an exception, such as Holidays, Ped Days, Special Events, Parent-Teacher days, Exam days, etc are regrouped under the name Special Days in Studyo.

Special Days allow you to set special Titles, Symbols and Effects on your day or Bell Times on a date by date basis.

1. Select Special Days

The Special Days screen appears, allowing you to edit the Special Days list directly or select a date to set one.

2. Select a date where you have a Holiday coming up

That date will be highlighted in the top area and underneath you see the list of currently-defined Special Days.

Studyo may provide a list of default Special Days, such as the “Weekend” Special Day which is automatically applied to, you guessed-it, Weekends! It in turn applied a special set of default Weekend Bells you can edit in the Bell Times area.

Avoid changing the Weekend Special Day unless you really know what you are doing 🙂

3. Select the “New Special Day” button at the bottom

You can set the title, symbol and color for this special day as desired.

You can also hide the title or symbol in the final calendar. This is useful for displaying Titles without overwhelming your planner with symbols, or the reverse.

Day or Cycle Day
Many schools sometimes have to treat a day as if it was another. Changing the cycle temporarily or gaining back a missed “Friday” because they missed too many due to holidays or bad weather. You can thus force one day to be considered as another.

You can of course indicate a school is not a school day, such as for Holidays, or Ped Days. Or you can preserve the normal day to only set a title or symbol.

Effect
In schedules using the Day Cycle configuration, changing a Cycle Day or adding a day with No school can also have a variety of effects, such as Shifting the day that would normally occur to the next day, or skipping it. You can even reset a cycle completely if you need to restart from a specific number or letter.

So for a Holiday Special Day, you would indicate there is No school and to Skip or Shift the day that would normally occur on that day.

Specific Bell Times
If all you need to do on a specific day is change the regular bells that would normally occur, perhaps to set up an Early Dismissal day or a special event with fewer periods, you can create the Bell Times you need and apply them to a Special Day and assign it to the required date.

On the given date, the Cycle day will be preserved (or day of week) so the regular classes will occur, but follow whichever Bell Times you set. Even if you remove periods for part of the day, those will be skipped.

4. Save

Your new Special Day will be applied to the displayed date as seen in the calendar in the Special Days view.

5. Select Done

Setting up your classes

The last step is to create your classes and set them to occur at the different periods of your week or cycle timetable.

1. Select Classes & Timetable

You will be shown the first day of your week or cycle with the ability to select each one at the top of the screen.

The displayed periods correspond to the periods defined in the bell times for the day of week or when using a cycle, the most probable bell times.

2. Select Period 1 or any other period you defined

You are brought to the Class list to pick the existing class to assign to this period. As you have not created a class yet, you will need to create one.

3. Click “Create New Class”

You can set a title, section or group number, teacher name and email and room. If you are a teacher and teaching this class, you are obviously not required to enter this.

4. Save

The Class is applied to the original period you selected.

5. Repeat until all your classes are created and assigned.

6. Select Classes

7. Select Done

You are now all set to start using Studyo.

8. Select “Start Using Studyo”

If you need to make changes to your configuration, choose “Configure my planner” from the Gear menu.

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