(Click the red icon on the right for a PDF version)

Student Configuration (1st time, iOS)

If you are using Studyo for the first time, do the following:

1. Download or update to the latest version of Studyo from the App Store

Search for « Studyo » in the App Store or follow this link: http://appstore.com/studyo

2. Launch Studyo and tap “Create a free account”

Login

3. Pick your username and password and enter your email (or use Google)

The email is important if you forget your password.

Create account

4. Pick “Connect to your school”

Connect to your school

5. Enter your school’s code 

Your school has a new code for this year. Ask your teacher if you do not know the code.Enter code 2

6. Pick your classes
(class picker will appear automatically or choose Configure my planner from the Gear menu)

Every time you select a section, your schedule will be updated. Check the Section Group # and Teacher name to make sure you pick the right ones. You can filter the list to make it easier too, and don’t forget to pick general sections such as Lunch or others.

Pick classes

7. Save your changes

You can access this screen at any time to make changes to your course selection from

Settings menu (Gear)  > Configure my planner

Save Changes

Student Configuration (1st connection, Google, iOS)

If your schools wants you to use Google to log into Studyo, follow these steps:

1. Download or update to the latest version of Studyo from the App Store

Search for « Studyo » in the App Store or follow this link: http://appstore.com/studyo

2. Launch Studyo and if you are not logged-in, Click “Login”

Login

3. Tap the Google Sign-in icon
You might have to hide the keyboard to see it.
Login info
4. Log into Google and Authorize access to Studyo

Screen Shot 2016-08-18 at 10.53.25 PM

Screen Shot 2016-08-18 at 10.55.21 PMScreen Shot 2016-08-18 at 10.55.32 PM

4. Tap on « Connect to your school »

Connect to your school

5. Enter your school’s code 

Your school has a new code for this year. Ask your teacher if you do not know the code.

Screen Shot 2016-08-18 at 9.11.58 AM

6. Pick your classes (class picker will appear automatically)

Every time you select a section, your schedule will be updated. Check the Section Group # and Teacher name to make sure you pick the right ones. You can filter the list to make it easier too, and don’t forget to pick general sections such as Lunch or others.

Pick classes

7. Save your changes

You can access this screen at any time to make changes to your course selection from

Settings menu (Gear)  > Configure my planner

Save Changes

Student Configuration (Existing account, iOS)

If you were using Studyo last school year, do the following:

1. Download or update to the latest version of Studyo from the App Store

Search for « Studyo » in the App Store or follow this link: http://appstore.com/studyo

2. Launch Studyo and if you are not logged-in, Click “Login”

Login

3. Enter your username and password (or use Google)

If you have forgotten your login or password, use the “I forgot my login information” button.

If you have used Google to log in the previous year, use it again to log in now.

Login info

4. Go to the Gear menu and touch or click the “+” icon and pick “Use a code”

Screen Shot 2016-08-18 at 9.11.42 AM

5. Enter your school’s code 

Your school has a new code for this year. Ask your teacher if you do not know the code.

Screen Shot 2016-08-18 at 9.11.58 AM

6. Pick your classes (class picker will appear automatically)

Every time you select a section, your schedule will be updated. Check the Section Group # and Teacher name to make sure you pick the right ones. You can filter the list to make it easier too, and don’t forget to pick general sections such as Lunch or others.

Pick classes

7. Save your changes

You can access this screen at any time to make changes to your course selection from

Settings menu (Gear)  > Configure my planner

Save Changes

Student: Connecting using a web browser

1. Avec ton fureteur web, rends-toi à http://app.studyo.co

Tu peux utiliser tout fureteur moderne, mais nous recommandons Chrome

2. Choisis « Entrer un code » à l’écran d’ouverture
web-login
3. Entre ton code d’école et clique “Continuer”

Demande à ton enseignant(e) le code à utiliser. C’est le même pour tous.

school code

4a. Si tu as déjà utilisé Studyo, connecte-toi avec ton identifiant/mot de passe

ou

4b. Si tu n’as jamais utilisé Studyo clique “Créer un compte”

web-create account

or

4c. Connecte-toi via Google

Ceci liera ton compte et la prochaine fois tu pourras choisir cette option à l’écran d’accueil

5. Choisis tes cours

À ta première ouverture de session après avoir entré un code d’école, l’écran de sélection des cours te sera présenté.

N’oublie pas de chercher les cours qui s’adressent à tous, tels les dîners, et fais bien attention de choisir les bons groupes.

web-pick classes

6. Enregistre tes changements

Tu peux accéder à cet écran à tout moment pour changer ta sélection de cours en bas en choisissant Réglages (engrenage) > Configurer mon agenda…

web-save planner

Teacher: Connecting using an iOS device

1. Download or update to the latest version of Studyo from the App Store

Search for « Studyo » in the App Store or follow this link: http://appstore.com/studyo

2. Click “Create a free account”

Login

4a. If you’ve used Studyo before, Login with your existing user/password or if you previously used Google, use that.

or

4b. If you’ve never used Studyo, Create a free account

Make sure the email you use is your official school email.

Teacher account creation

or

4c. Login using Google (it will link your account and next time, just use Google at the login screen)

Make sure the email tied to your Google account is your official school email.

5. If you just created your account, you will need to confirm your email

An email is sent automatically. If you did not receive it, please check your spam folder or any other automated folder on your mail server.

6. Once you have clicked on the confirmation link, click “Continue”.

Your planner with all your attributed sections will appear. Your new school configuration will appear automatically when it is ready.

7. You can add some optional courses if required by choosing Settings (Gear) > Configure my planner

Pick classes

8. Save your changes

You can access this screen at any time to make changes to your course selection from

Settings (Gear)  > Configure my planner

Save Changes

Teacher Configuration (Google, iOS)

1. Download or update to the latest version of Studyo from the App Store

Search for « Studyo » in the App Store or follow this link: http://appstore.com/studyo

2. Click  “Login”

Login

4. Sign-in using Google (Hide the keyboard)

Make sure the email tied to your Google account is your official school email.

Screen Shot 2016-08-18 at 8.44.56 AM

6. Authorize Studyo access to your Google account

Your planner with all your attributed sections will appear.

If you had used Studyo before, it is possible your new school configuration is not yet in place. It will appear automatically when it is ready.Screen Shot 2016-08-18 at 10.55.32 PM

Teacher: Connecting using a web browser

1. Connect to Studyo Web at http://app.studyo.co

You can use any browser, but we recommend Chrome

2. Click “Enter a code”

web-login

3. Enter your school code

school code

4a. If you’ve used Studyo before, Login with your existing user/password

or

4b. If you’ve never used Studyo, Create a free account using your school email

web-create account

or

4c. Login using Google (it will link your account and next time, just use Google at the login page)

Your Google account must be the one linked to your official school email

5. If you just created your account, you will need to confirm your email

An email is sent automatically. If you did not receive it, please contact support@studyo.co and ask that it be sent again.

6. Once you have clicked on the confirmation link, click “Try again”.

Your planner with all your attributed sections will appear.

5. You can add some optional courses if required by choosing Settings (Gear) > Configure my planner

web-pick classes

6. Save your changes

You can access this screen at any time to make changes to your optional course selection from

Settings menu (Gear)  > Configure my planner

web-save planner

Teacher Tools

Teacher planner (Teacher tab)

Studyo 3 adds a series of useful tools for teachers in order to plan their class materials, exams and homework. The team at Studyo loves to hear new ideas from teachers, so do not hesitate to write to support@studyo.co as we make changes constantly to better support teacher needs.

This section of the documentation might not cover every new feature available in the latest version so feel free to explore.

Overview and preferences

Planner view

The teacher planner displays each class you have with each of your sections from the beginning to the end of the year in a single view. On any day, if you meet with a section, a white box appears, with a header of the color of this section. If a cell is grey, then you do not meet with the section on that day. On the other hand, if you meet a section more than once on a given day, you will see this section twice in the list on the left and every meet will be displayed one below the other.

In each class occurrence cell, the period at which you meet is displayed in the lower right corner. In each colored header, you will will find the occurrence number for the class since the beginning of the year, or, a custom title if you have set one. The number of periods left in the year is displayed at the right of the header.

Class details

Touching the colored header of a cell will display more details on this class, such as the number of classes until the end of term (if your school has supplied this information when building your configuration).

A yellow area allows you to enter freeform notes for this class occurrence.

Note icons

If you enter freeform notes for a class, a yellow icon appears in the class. You can edit, or drag and drop this note to other sections if you need.

Creating tasks

To add tasks due on a specific class, scroll to the date where you wish to the task to be displayed (due date or reminder date).

Touch the white area of the class cell to add a new task. If tasks already exist in this cell, you could see a list of existing tasks with a + at the bottom right. Use the + to add another. You can also add tasks in empty grey cells if you have a need for this, such as hanging in work outside of class.

Due date and announcement date

When creating a new task, you can choose from a variety of icons and default names. It is very important to set the announcement and due dates appropriately, as students will see a task in their timeline from the announcement date all the way to the due date. You can preview this in your own Tasks view. Here is a more in-depth explanation of the different date types:

Announcement date
The date at which you announce a piece of homework or the existence of an exam to your students. When students go to their Tasks view, any task announced before today and due later will appear in their “Planned” tasks. Make sure you set a reasonable amount of time for them to be aware of longer homework or studyo time for exams.

If you simply are announcing something that will happen in class and for which they need not prepare, then set the announcement date to be the same as the due date.

Planned date
Mostly for student use, the planned date allows students to move back the time where tasks will appear in their Planned tasks list.

Due date
The date any homework must be handed in or when an exam occurs.

If the announcement date is the same as the due date, you will only see one icon. Otherwise, the announcement date displays a grey icon with a triangle pointing right.

Use the filters described below to define if you wish to see the announcement dates or not.

The Tips and tricks section of this document has extra information on managing Announcement and Due dates

Moving and copying tasks and notes

Drag and drop

The Teacher view allows you to easily move tasks (announcement dates and due dates) by holding down on an icon for a short time and dragging the icon to a new location. The behavior can vary depending on your destination:

If you move icons laterally within the same section, you will be moving the announcement or due dates (if they are separate) to a new date. The two are controlled individually.

If you move icons from section to section, then, you will make a linked copy of the task to the other section. When making a copy this way, the announcement date will be set to the same number of classes from the due period, not the same number of days.

Copy and paste

Although Studyo lets you drag beyond the screen’s edge (on iPad) it is useful to also be able to Copy and Paste to save some time.

To Copy a task: Tap or click on a task icon and then on the overlapping squares in the bottom tool bar.

To Paste a task: Touch the destination area for the task, then select Paste at the bottom left of the popover window. If you paste into a section that you teach, the task will inherit the destination section. If you paste in a free area or a generic class you do not teach, then the task will keep the original Section.

Distributing tasks to multiple sections

If you teach many sections, you might want to create a task for one section and duplicate it to all the other sections. Studyo offers a way to do this quickly.Distribution of tasks can be done on the same class occurrence, or the same date.

The distribution option is available when you click or tap a task and open the Action menu (Square with arrow pointing up in the bottom left corner). Once you select this option, you will be asked to which other sections you wish to distribute copies as well as wether it is on the same date or the same class occurrence.

Repeating tasks

Studyo allows users to create repeating tasks, by duplicating existing tasks over a period of time either based on cycle days, or weekdays.

This option is also available under the Action menu, visible when tapping or clicking an existing task icon, in the lower-left corner of the popup window.

You can choose any day of your cycle, or, day of the week and the end date of this recurring task.

All duplicated tasks are linked together to make it easier to delete a series of tasks if required.

Linked tasks

When you copy/paste a task, drag and drop a task from section to section or when repeating tasks, all copies of the task are linked together to allow for some global modifications or features:

  • Modifying the title, type or description of one task will prompt you to modify all others
  • Publishing a task to students can be done in grouped fashion
  • Deleting any or all tasks part of the linked tasks at once

 

Publishing a task to all students of a section

Tasks you create in Studyo are for your own use and remain private, until you choose to publish them to students. To do this, follow these steps:

  1. Tap or click the task you wish to publish
  2. Select Publish to group from the Action menu (lower-left of the popover window).

The task will then appear in the planner of each of the students of the task’s section.

Publishing a task to some students of a section

To publish a task only to a subset of students, follow these steps:

  1. Touch/click the task to publish
  2. Under the Action icon, choose Publish to…
  3. Pick the appropriate students
  4. Save

Only these students will see the task appear in their planner.

Publishing all linked tasks to all students of their respective sections

To publish all linked tasks to all the students of their respective sections, follow these steps:

  1. Touch/click any one of the tasks to publish
  2. Choose Publish to groups from the Action icon’s menu

Each one of the linked tasks will be published to all students of each of the respective sections.

Custom publishing of linked tasks or any upcoming task

It is common to prepare in advance a series of tasks in multiple sections, perhaps repeating some of them on a cycle and wish to publish some/all of them. Here is how you can customize which task and to whom they get published:

  1. Touch/click any task, linked or not
  2. Choose Linked tasks or All tasks from the top control
  3. Select who you want to publish each of the tasks (None, All, Some)
  4. Save

Each appropriate task will be published to the appropriate students.

Filters

When a specific view becomes too crowded or hard to manage, you can opt to filter out specific tasks based on type or caracteristics:

The various options vary by view, here, we describe what filters are available in the Teacher view:

Touch the word Tasks in the upper left part of the screen, next to the filter icon. For example, you can filter out the tasks’ announcement icons to simplify things.

The Teacher view also allows filtering which sections to display.

WARNING: Filters remain active even when changing views, so each view retains its selected filters. Watch the Filter icon to verify if filters are active or to disable all filters.

Teacher Google Classroom™ Integration

Teacher School View

The School view

When the time comes to plan major examinations and projects, it may be useful to get a global view of what every teacher in the school has published to student planners to avoid student work overload.

Wether teachers in your school use Studyo to publish tasks and exams to students, or Google Classroom to post assignments, each teacher can see all of these together in the School view.

Additionally, to make things more manageable in a large school, Studyo offers filters to restrict which tasks are being displayed, by level, group or subject.

Teacher Tips and Tricks

Tips and tricks

Announcement dates

Why bother with announcement dates?

Students tend to use the Tasks view to plan their work and take organization decisions. In this view, tasks appear as time lines, from the date they are announced on to the date they are due. To avoid their agenda being full of horizontal lines, it is important to set announcement dates appropriately, even if entering all your planned work at the beginning of a term.

If you use Studyo for your own planing needs, you will no doubt wish to deactivate announcement dates via the various preferences and only set them for Published tasks.

Deactivate automatic announcement dates

Gear > Preferences (second icon from the left at the bottom) > New Tasks > Due next class

When this setting is activated, new tasks created on the current day will automatically be set to be due on the next occurrence of the class. Students appreciate this shortcut, but for teachers, it may not be what you need. When toggled off, new tasks created on the current day will have it’s announcement date and due dates set to today.

This does not affect tasks created on any other date.

 

Prevent tasks from being created for next class

Students like the fact that creating a task in the current period automatically sets its Due date to the next occurrence of this class. Teachers on the other hand, do not generally require this and it quickly becomes bothersome. Here is how you can turn this option off.

Gear > Preferences (second icon from the left at the bottom) > New Tasks > Announced today

When this option is toggled, any task created on any date will have it’s announcement date set to the current date.If you toggle this option off, new tasks will have an announcement date set to the date where you created the task.

Hide announcement icons in the Teacher planner

Your teacher planer can become heavy with tasks, especially if you publish to students and use proper announcement and due dates. The Filters can help clean up the presentation of tasks.

Upper left of screen > Tasks > Announcement icons

If you uncheck this option, all announcement date icons will be hidden. Notice you can filter out tasks, such as Published or non-published tasks or other types of tasks via the various options.You can also use the Sections menu to choose which sections to display at any one time.

Publishing tasks outside or regular class periods

It is often useful to publish tasks outside regular class times, for remedial work or assignments which are to be handed in at such times. Here is how to do this:

  1. navigate to the day/period you wish the Task to appear in.
  2. Create the task you wish to publish at that time and set it’s details.
  3. Important: Select the appropriate Course for the task
  4. Save the task
  5. Publish the task as usual

The task will appear in the appropriate period, but will be displayed using the original section’s color instead of black.

Teaching Organization

Teaching Organizational Skills to Students

Being organized is not something which comes naturally. It has to be learned and thus, it helps when teachers find ways to teach good practices to their students to manage their time and tasks.

Here are a few ideas to support teacher in the process of accompanying their students in developing healthy self-management skills.

Self-monitor: The ability to monitor one’s own performance and to measure it

On the road to autonomy, self-monitoring plays an essential role. It forces students to reflect on their past actions and to filter out stale items from fresh ones and feel their progress.

  1. Remind students to mark tasks as done, so they can better see what is upcoming.
  2. Remind them that the number above the Tasks view icon at the bottom of the window tells them how many past-due tasks they have./li>
  3. Show them how to add Notifications (iOS only) for each task.

Initiate: When to begin a task and how to generate ideas

We all procrastinate. One way to help break this bad habit, it helps to transform procrastination into an active process, by taking a decision. Instead of simply saying “later” encourage students to decide “when” they will start a task. In Studyo, this is represented by setting the planned date for the first time in the Task view.
Here are discussion points to use in class:

  1. Explain announcement dates and due dates and encourage students to go to the Tasks view every day to track their work.
  2. Show students how visualizing the remaining time for each task helps them get a feel for their overall workload
  3. Explain how the Tasks announced in the past and due in the future are listed in the “Planned” list on the right and that changing the planned date (double-tap or click) can shift these tasks to the future so they can focus on immediate tasks.

Plan: Thinking about when to accomplish parts of a task

You can support your student’s deep learning by helping them learn to think about when each component of a task will be accomplished.

  1. Help students split larger tasks into clear steps by suggesting some types of steps
  2. Have students think about how much time each step should require.
  3. The more complex the task, the more important it is to split it clearly and set a number of days, hours or minutes each step will require.
  4. Have students indicate when each step should be completed and in which order.
  5. When entering tasks, suggest using the first line of the description to enter required resources, so they appear in the Planned list.

 

Organise: Set a distinct order to each task

If planning looks at a single task and when it should be done or how it should be split, organization relates to tasks amongst themselves.

  1. Encourage students to monitor each day how new tasks are affecting their planning and if they need to readjust some of them
  2. Suggest to students they should align steps between tasks so that the total time corresponds to time they actually have on each day.
  3. Encourage students to enter personal activities as tasks and specify when they wish to engage with them. This will help uncover time conflicts. It also shows that planning for things you enjoy will ensure you actually have time for all activities, including fun ones.
  4. Encourage students to look at the Tasks view before leaving from school, to look at the planned tasks and think of all the resources they might need.

 

 

Shift: Reuse what you have learned in a different context

  1. Students can add notes to each task and estimate the required time. Once a task is done, suggest to add (not replace) the actual approximate time they actually spent. This way they will reflect on required time and will improve their guess for next time.
  2. If they face isues accomplishing one task, and take note, they can avoid this next time. It will also have them reflect on how we can plan ahead, but need to give ourselves a bit of a buffer.
  3. Students can search past tasks for notes by using the Magnifying glass in the Tasks view (Search box)

 

Working memory: Keep all relevant at mind when thinking about upcoming work

Here are ways to help students build and practice their working memory

  1. Encourage students to clearly name each task (not just leave the default name) so that more information is available at a glance.
  2. This also applies to tasks published by teachers via Studyo or other tools.
  3. Ensure students are entering tasks for everything they must do, so they don’t lose track.
  4. Underline again the need to enter tasks which are not school-related, such as chores, sporting events, personal hobbies, parties, etc.
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